TAAP Apps
Google Apps
Google Apps at TAAP
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Titans Academic & Athletic Program partners with |
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Google Apps provides students and staff with access to a portal page that they can manage and customize. Through this portal they have access to an online calendar and the entire Google Docs suite which includes an online spreadsheet, document and presentation program. These programs compare to software based programs such as Microsoft Office and also give students the ability to access their work at home and in school. All of the work that students do through this portal is maintained on Googles secure servers and is available from ANY internet connected device or computer.
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Google Apps FAQ's
What is Google Apps?
A bridge between our organization and Google products. On one side, we have communication and collaboration needs for our progrm. On the other side, there are successful, innovative, online personal Google products. Google Apps allows us to embrace the strengths of both sides.
Google quality, Google connectivity. Our program, our people. Powerful, easy-to-use tools. Communicate via email. Create and share calendar events, documents, and spreadsheets. Access it all from one place - the Start Page.
Why are we using Google Apps?
To bring together essential communication applications. To improve productivity and communication. We can focus on student needs and adding value to the experience while Google focuses on building excellent products, maintaining the feature set, and innovating our communication options for tomorrow.
Our goal is to offer you a reliable, practical, secure, feature-rich webmail environment. We think Google can help.
We can focus on the core values of our program, such as student relationships, and let Google leverage its extensive operational experience with security and privacy.
Our IT staff can utilize an administrative set of APIs to build on top of Google Apps rather than starting from ground zero.
How do I get started?
Log in to http://gstart.titansaap.org with your username and password, and you'll be authenticated for Google services.
If you want to visit Google services directly, bookmark the Start Page as your browser's homepage. On the Start Page, you can preview your latest email messages, calendar events, and documents.
Start Page - gstart.titansaap.org
Email - gmail.titansaap.org
Calendar - gcal.titansaap.org
Docs - gdocs.titansaap.org
What options do I have for accessing email?
The primary option is webmail - http://gmail.titansaap.org
It's packed with exciting features and integrated with other Google services. In your online email account, you can create filters to organize your inbox before new mail arrives, schedule calendar events, map addresses in your messages, and track postal packages.
Alternative access options include:
POP
Configuring instructions are very similar to Gmail. In your mail client, anytime you're asked for an email address, enter your full email address (example: This e-mail address is being protected from spambots. You need JavaScript enabled to view it ).
The incoming server is still pop.gmail.com and outgoing server is smtp.gmail.com. For more client-specific instructions, such as Outlook Express, visit http://google.com/support/a/users/bin/answer.py?answer=12103.
Mobile
Connect to the web. Enter http://mail.google.com/a/g.kpbsd.org, and select OK. Bookmark the location for later.
If you have a BlackBerry, you can download the mail application. Navigate to http://m.google.com/a. It has most of the webmail features - search and conversation view. With automatic syncing, actions taken on your Blackberry are reflected in your email account.
This is separate from the Gmail for mobile application. A red M icon will appear for Gmail and a blue M icon will appear for our Google Apps email.
How Can I forward my TAAP email to my Regular Email Account?
You can set up your TAAP mail to forward to your favorite account. This lets people like your instructors send email to your titansaap.org email address, and lets you read it from the account of your choice.
To set up mail forwarding follow these steps:
- Log onto your TAAP email account
- Click the link titled 'Settings' in the upper right corner
- Click the tab titled 'Forwarding and POP/IMAP'
- Click the radio button next to 'Forward a copy of incoming mail to'
- Type your preferred email address into the text box
- Click the button labeled 'Save Changes'
How are the Google services linked together?
You have one username for all services in the Google Apps package. Once you log in to one service, you can easily access all others.
Rely on the Start Page to provide access to the rest of the services. The Start Page is publicly available, but won't display personalized content until you log in. You can see a recent snapshot of new mail, calendar events, and updated documents.
Within your email account, you'll receive invitations for calendar events and to collaborate on documents and spreadsheets.
What do I need to know about documents and spreadsheets?
It's a web-based word processing and spreadsheet application. It can help us collaborate on projects from anywhere. Your documents are stored online. You and anyone you invite to collaborate can access the document from any internet-connected computer, and make changes simultaneously. Multiple people can make changes at once, and everyone's changes show in real-time.
You can get started right away by creating a new document or by uploading a file from your computer. Since the products are integrated, you can use your email account Contacts list to invite people to view or edit your documents.
More Tips
Revision history -- Individual edits are kept so you can see who made changes and revert back, if necessary.
Search -- Just like the rest of Google products, you can harness the power of Google search to look for a document you haven't edited in months.
Security and privacy -- You choose who sees your document. Other users can only access your document or spreadsheet if you add them to the list of collaborators or viewers, or if you decide to publish the document.
Where can I find more information?
Help Center: www.google.com/support/a/users
Google Apps Help & Tips
What is Google Apps?
If you know how to use other word processors, spreadsheets, and presentation programs, you can easily use Google Docs. Instead of emailing files back and forth between collaborators, Google Docs allows people to work on a single version of a document together online. You can also create web-based surveys to collect information from students, teachers, or parents.
Students can use Google Docs to:
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Work on documents from any computer with an internet connection.
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Collaborate and share their work with other students.
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Get instant feedback on their work from multiple collaborators and instructors.
Staff/Instructors can use Google Docs to:
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Provide timely feedback to students at any point during the writing process.
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Collaborate with colleagues on shared materials and assessment data.
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Collect and review student work without having to use USB flashdrives or worry about file compatability.
Help & Tips:
Account Information:
Usernames have been created only for a few classes at this time. The username was created by combining the first and last name from our database and eliminating spaces between them.
For example: "Mary Jane Smith" becomes "mary.smith"
Passwords:
Accounts are initally created using the 'username' as the password and then requiring you to change your password when you first sign in. If you forget your password, please email This e-mail address is being protected from spambots. You need JavaScript enabled to view it requesting to reset your Google Docs password.
Sharing Documents:
When you use the "Share" tab in the Document screen, you should include the domain name along with the user name of the person you want to share with. For example, to share a file with "Mary Jane Smith," in the "Invite People" box you would type " This e-mail address is being protected from spambots. You need JavaScript enabled to view it ". To share a file with more than one person, separate the user names with commas. For example: "johnsmith@titansaap.org, laurajohnson@titansaap.org..."
Links
Introducing Google Docs - This is an excellent tutorial. Be sure to click on the next button in the lower left hand corner of the page; you may have to scroll down to see it.
Getting to know Google Docs: Google Docs basics
Using Google Docs in the classroom: Tips and Tricks
Google Docs: Documents
Links
Introducing Google Docs - This is an excellent tutorial. Be sure to click on the next button in the lower left hand corner of the page; you may have to scroll down to see it.
Getting to know Google Docs: Google Docs basics
Using Google Docs in the classroom: Tips and Tricks
Videos
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Google Docs in Plain English Import files into Google Docs Sharing Documents |
Introduction to Google Docs Revision History in Google Docs
Creating a Doc from a Template |
Google Docs: Spreadsheets
Links
Embedding Google Spreadsheets in Your Blog or Website
Video
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Auto-fill cells in a Google Spreadsheet Dim lights |
How to Share a Spreadsheet Creating a Chart From Your Data |
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